The Benefits of Board Portals

Board portals offer advantages that go beyond the digitization of paper documents. They help directors to organize meetings, manage tasks and work with other members.

When a director gets an alert from the company secretary, informing that the board’s papers are available on the portal, she can take time to review them on the weekend or in the afternoon on Tuesday, to ensure she is ahead of the agenda and take notes on the most important issues or questions. You can also utilize real-time analytics available on the portal to learn how directors use the material before the meeting, and how much time they spend on each document or part.

This is especially helpful for directors who have an active schedule and have a limited amount of time to devote to the board. A well-designed portal can be accessed via any device, at any time. In addition, since the majority of board members are already using their devices in order to access other online services and applications, it doesn’t require a substantial amount of learning curve to navigate.

When evaluating various vendors be sure to take into account other features. While ease-of-use is important for most directors but it’s not the only one. Some portals, like allow directors to vote and record their decisions. This saves the company secretary time and makes it easier for the board to approve changes between meetings.

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